Contact:        David Jellings

Direct Dial:   01275 884219


Date:              8th May 2008














Dear Sir or Madam


Strategic Planning & Economic Development Policy and Scrutiny Panel

Monday, 19th May 2008, 3.30 pm., New Council Chamber, Town Hall


A meeting of the Panel will take place as indicated above.  The agenda is set out overleaf.


Members are asked to refer to the agenda papers for the Executive Meeting of 11th March 2008 (Item 13 (1) refers) circulated to all Members of Council to enable consideration of the reference at Agenda Item 5.1.



Yours faithfully





Solicitor to the Council





To:       Members of the Panel




Clive Webb (Chairman), David Pasley (Vice-Chairman), Bob Cook, Jill Iles, Edward Keating, Dr. Mike Kellaway-Marriott, Keith Morris, Tony Moulin







1                    Apologies for Absence and Notification of Substitutes

2                    Public Discussion (Standing Order SSO 9)

To receive and hear any person who wishes to address the Panel.  The Chairman will select the order of the matters to be heard.


3                    Declarations of Interest by Members

The Member should indicate whether the interest is personal or prejudicial. A declaration of a personal interest should indicate the nature of the interest and the agenda item to which it relates. In the case of a personal interest, the Member may speak and vote on the matter. If a prejudicial interest is declared, the Member should leave the Chamber whilst the matter is being dealt with but may first make a personal statement on the matter as if they were a member of the public addressing the meeting under the Public Participation Procedure.  The Member must immediately leave the meeting at the start of debate on the agenda item.


If the Member leaves the Chamber in respect of a declaration, he or she should ensure that the Chairman is aware of this before he or she leaves because it should be recorded in the minutes.


Full information on interests is contained in the Constitution 2007 on page 200.


4                    Minutes

4.1             Panel Meeting – 17th March 2008, (page 5)


5                    Matters referred by Council, the Executive, other Committees and Panels (if any)

            Executive Meeting, 11th March 2008


5.1             Quarter 3 Finance and Performance Monitoring 2007/08 (EXE 121) (page 9)

The Panel at its last meeting, deferred consideration of the above item.

Environmental Services Policy and Scrutiny Panel, 3rd April 2008


5.2             The Panel’s Work Plan (Proposed joint working group – ENS 64) (page 10)


6                    The Panel’s Work Plan (page 11)

The Panel is recommended:

(1)       to review, discuss and agree the workplan; and

(2)       to update the workplan to reflect work in progress.



7                    Matters for Consideration

A         Policy Related Matters


Report of Working Group


7.1             Report of the Section 106 Monies Working Group (page 18)


B         Scrutiny Related Matters




C         Performance Related Matters






Exempt Items


Should the Panel wish to consider a matter as an Exempt Item, the Panel will be invited to pass the following resolution –


“(1)      That the press, public, and officers not required by the Members, the Chief Executive or the Director, to remain during the exempt session, be excluded from the meeting during consideration of the following item of business on the ground that its consideration will involve the disclosure of exempt information as defined in Section 100I of the Local Government Act 1972.”


Also, if appropriate, the following resolution should be passed –


“(2)      That members of the Council who are not members of this Panel be invited to remain.”


Mobile Phones, Pagers And Similar Calling Devices


All persons attending this meeting are requested to turn off these devices in accordance with the Council’s statement concerning disturbance caused by such apparatus.  The Chairman may approve an exception to this request in special circumstances.


Emergency Evacuation Procedure


ON HEARING THE ALARM – (a continuous two tone siren)


Leave the room by the nearest exit door.    Ensure that windows are closed.


Last person out to close the door.


Do Not stop to collect personal belongings.

Do Not use the lifts.

Follow the green and white exit signs and make your way to the assembly point.

Do Not re-enter the building until authorised to do so by the Fire Authority.

Go To Assembly Point D – The Car Park Opposite Main Reception


Agenda Conference


The Chairman, Vice-Chairman and Officers

The agenda conference will be held on Monday, 19th May at 3.00 p.m. in the New Council Chamber.


This document can be made available in a different format on request.