Contact:        David Jellings

Direct Dial:   01275 884219


Date:              25th September 2008














Dear Sir or Madam


Strategic Planning and Economic Development Policy and Scrutiny Panel

Monday, 6th October 2008, 3.30 p.m., Kenn Room, Town Hall


A meeting of the Panel will take place as indicated above.  The agenda is set out overleaf.


Members are asked to refer to the agenda papers for the Executive Meeting of 9th September 2008 (Item 13 (1)) refers circulated to all Members of Council to enable consideration of the reference at Agenda Item 5.1.


Yours faithfully





Solicitor to the Council





To:       Members of the Panel




Clive Webb (Chairman), David Pasley(Vice-Chairman), Bob Cook, Jill Iles, Edward Keating, Dr. Mike Kellaway-Marriott, Keith Morris, Tony Moulin







1                    Apologies for Absence and Notification of Substitutes

2                    Public Discussion (Standing Order SSO 9)

To receive and hear any person who wishes to address the Panel.  The Chairman will select the order of the matters to be heard.


3                    Declarations of Interest by Members

The Member should indicate whether the interest is personal or prejudicial. A declaration of a personal interest should indicate the nature of the interest and the agenda item to which it relates. In the case of a personal interest, the Member may speak and vote on the matter. If a prejudicial interest is declared, the Member should leave the Chamber whilst the matter is being dealt with but may first make a personal statement on the matter as if they were a member of the public addressing the meeting under the Public Participation Procedure.  The Member must immediately leave the meeting at the start of debate on the agenda item.


If the Member leaves the Chamber in respect of a declaration, he or she should ensure that the Chairman is aware of this before he or she leaves because it should be recorded in the minutes.


Full information on interests is contained in the Constitution 2007 on page 200.


4                    Minutes

4.1             Panel Meeting –1st September 2008, to approve as a correct record (page 4)


5                    Matters referred by Council, the Executive, other Committees and Panels (if any)

            Executive Meeting – 9th September 2008


5.1             Quarter 1 – Finance and Performance Monitoring 2008/09 (EXE 42) (page 9)


6                    Matters for Consideration

A         Policy Related Matters


Report of Working Group


6.1             Urban Extensions to Weston-super-Mare and in Yanley Interim Report (page 10) and Discussion on the Core Strategy/Urban Extensions


B         Scrutiny Related Matters


Report of the Executive Member for Strategic Planning and Transport


6.2             Section 106 Monies (page 19)


6.3             Review Panel Report on Portishead Open Air Pool (page 33)


C         Performance Related Matters





Exempt Items


Should the Panel wish to consider a matter as an Exempt Item, the Panel will be invited to pass the following resolution –


“(1)      That the press, public, and officers not required by the Members, the Chief Executive or the Director, to remain during the exempt session, be excluded from the meeting during consideration of the following item of business on the ground that its consideration will involve the disclosure of exempt information as defined in Section 100I of the Local Government Act 1972.”


Also, if appropriate, the following resolution should be passed –


“(2)      That members of the Council who are not members of this Panel be invited to remain.”


Mobile Phones, Pagers And Similar Calling Devices


All persons attending this meeting are requested to turn off these devices in accordance with the Council’s statement concerning disturbance caused by such apparatus.  The Chairman may approve an exception to this request in special circumstances.


Emergency Evacuation Procedure


ON HEARING THE ALARM – (a continuous two tone siren)


Leave the room by the nearest exit door.    Ensure that windows are closed.


Last person out to close the door.


Do Not stop to collect personal belongings.

Do Not use the lifts.

Follow the green and white exit signs and make your way to the assembly point.

Do Not re-enter the building until authorised to do so by the Fire Authority.

Go To Assembly Point D – The Car Park Opposite Main Reception


Agenda Conference


The Chairman, Vice-Chairman and Officers

The agenda conference will be held on Monday, 6th October 2008 at 3.00 pm in the Kenn Room.


This document can be made available in a different format on request.