Contact:        David Jellings

Direct Dial:   01275 884219


Date:              16th April 2009














Dear Sir or Madam


Strategic Planning and Economic Development Policy and Scrutiny Panel

Monday, 27th April 2009, 3.30 p.m., New Council Chamber, Town Hall


A meeting of the Panel will take place as indicated above.  The agenda is set out overleaf.


Members are asked to refer to the agenda papers for the Executive Meeting of 24th March 2009 (Items 13 (1) and 13 (5) refer) circulated to all Members of Council to enable consideration of the references at Agenda Items 5.3 and 5.4.


Yours faithfully





Acting Solicitor to the Council





To:       Members of the Panel




Clive Webb (Chairman), David Pasley (Vice-Chairman), Bob Cook, Jill Iles, Edward Keating, Dr. Mike Kellaway-Marriott, Keith Morris, Tony Moulin


This document and associated papers can be made available in a different format on request.






1                    Apologies for Absence and Notification of Substitutes

2                    Public Discussion (Standing Order SSO 9)

To receive and hear any person who wishes to address the Panel.  The Chairman will select the order of the matters to be heard.


3                    Declarations of Interest by Members

The Member should indicate whether the interest is personal or prejudicial. A declaration of a personal interest should indicate the nature of the interest and the agenda item to which it relates. In the case of a personal interest, the Member may speak and vote on the matter. If a prejudicial interest is declared, the Member should leave the Chamber whilst the matter is being dealt with but may first make a personal statement on the matter as if they were a member of the public addressing the meeting under the Public Participation Procedure.  The Member must immediately leave the meeting at the start of debate on the agenda item.


If the Member leaves the Chamber in respect of a declaration, he or she should ensure that the Chairman is aware of this before he or she leaves because it should be recorded in the minutes.


Full information on interests is contained in the Constitution 2008 on page 178.


4                    Minutes

4.1             Panel Meeting –16th March 2009, to approve as a correct record (page 5)


5                    Matters referred by Council, the Executive, other Committees and Panels (if any)

            Executive Meeting – 17th February 2009


5.1             Strategic Risk Register (EXE 115) (page 13)


A report from the Director of Finance and Resources giving further information on the Strategic Risk Register is attached (page 14)


Children and Young People’s Policy and Scrutiny Panel – 18th March 2009


5.2             Work Plan – Bus Service No 121 (CAY 64) (page 39)


Further to the reference, an update is provided in the attached briefing note from the Director of Development and Environment (page 39A)


Executive Meeting – 24th March 2009


5.3             Finance and Performance Monitoring 2008/09 as at 31st December 2009 (Quarter 3) (page 40)


5.4       Sustainable Communities Act 2007 (EXE 142) (page 41)


6                    The Panel’s Work Plan (page 42) and Discussion and/or Short Presentations on the Following Topics for Possible Inclusion in the Work Plan

(1)       Employment and Economic Development (presentation)

(2)        Working closer with the private sector to improve the Council’s leisure facilities

(3)       Parking (presentation)

(4)       Improving the carbon footprint

(5)        Highways Maintenance (the views of the Members of the Roads Maintenance Working Group are invited)

7                    Matters for Consideration

A         Policy Related Matters


Report of the Director of Development and Environment


7.1             Weston Town Centre Area Action Plan (page 46)


B         Scrutiny Related Matters


Report of the Executive Member for the Strategic Planning, Transport and Economic Development


7.2             Post of Historic Environment Records Officer (SPE 56, 16th March 2009)


The Executive Member is in receipt of the Panel’s comments and recommendations, and the comments of the Yatton, Cleve and Congresbury Archaeological Research Team on this matter. He will be discussing the matter with the Director of Development and Environment and a full response will be submitted to the Panel’s first meeting in 2009/10.


C         Performance Related Matters





Exempt Items


Should the Panel wish to consider a matter as an Exempt Item, the Panel will be invited to pass the following resolution –


“(1)      That the press, public, and officers not required by the Members, the Chief Executive or the Director, to remain during the exempt session, be excluded from the meeting during consideration of the following item of business on the ground that its consideration will involve the disclosure of exempt information as defined in Section 100I of the Local Government Act 1972.”


Also, if appropriate, the following resolution should be passed –


“(2)      That members of the Council who are not members of this Panel be invited to remain.”


Mobile Phones, Pagers And Similar Calling Devices


All persons attending this meeting are requested to turn off these devices in accordance with the Council’s statement concerning disturbance caused by such apparatus.  The Chairman may approve an exception to this request in special circumstances.


Emergency Evacuation Procedure


ON HEARING THE ALARM – (a continuous two tone siren)


Leave the room by the nearest exit door.    Ensure that windows are closed.


Last person out to close the door.


Do Not stop to collect personal belongings.

Do Not use the lifts.

Follow the green and white exit signs and make your way to the assembly point.

Do Not re-enter the building until authorised to do so by the Fire Authority.

Go To Assembly Point D – The Car Park Opposite Main Reception


Agenda Conference


The Chairman, Vice-Chairman and Officers

The agenda conference will be held on Monday, 27th March 2009 at 2.45 p.m. in the New Council Chamber.