Contact:        Sue Efford

Direct Dial:   01275 884244


Date:              17th July 2012














Dear Sir or Madam


Planning and Regulatory Committee

Wednesday, 25th July 2012, 4pm, New Council Chamber, Town Hall


A meeting of the Committee will take place as indicated above.  The agenda is set out overleaf.  Members are requested to retain the report of the Director of Development and Environment for use at site inspections, where appropriate.



Yours faithfully





Head of Legal and Democratic Services





To:       Members of the Committee




Ian Porter (Chairman), Bob Cook (Vice-Chairman), Bob Bateman, Peter Bryant, Andy Cole, Jill Iles, David Jolley, Alan McMurray, David Pasley, Robert Payne, Marcia Pepperall, Terry Porter, David Shopland, Clive Webb



This document and associated papers can be made available in a different format on request.




1                    Public Speaking at Planning Committee (Standing Order 17 & 17A)

To receive and hear any person who wishes to address the Committee.  The Chairman will select the order of the matters to be heard.  Each speaker will be limited to a period of five minutes for public participation on non-planning matters (up to a maximum of 30 minutes) and three minutes for the applicant/supporters and three minutes for objectors on a planning application (up to a maximum of 30 minutes).

If there is more than one person wishing to object to an application, the Chairman will invite those persons to agree a spokesperson among themselves.  In default of agreement the Chairman may select one person to speak.

2                    Apologies for Absence and Notification of Substitutes

3                    Declarations of Interest by Members

The Member should indicate whether they have a personal interest and they should indicate the nature of the interest and the agenda item to which it relates.  In the case of planning and regulatory functions if the Member declares a personal interest this is quite likely to be a prejudicial interest and the Member should leave the Chamber whilst the matter is being dealt with but may first make a personal statement on the matter as if they were a member of the public addressing the meeting under the Public Participation Procedure.  The Member must immediately leave the meeting at the start of the debate on the agenda item.


If the Member leaves the Chamber in respect of a declaration, he or she should ensure that the Chairman is aware of this before he or she leaves because it should be recorded in the minutes.


4                    Minutes

4.1             Committee Meeting –30th May 2012, to approve as a correct record (page 5)


5                    Matters referred by Council, the Executive, other Committees and Panels (if any)

6                    Report of the Director of Development and Environment

6.1             Designated Public Place Order - Congresbury (page 8)


6.2             National Grid - Weston Power Distribution link between Churchill and Weston (page 15)


6.3             Updated Delegation Arrangements for Planning Applications (page 25)


6.4             Local Enforcement Plan (page 35)


6.5             4th Quarter Development Management 2011/12 (page 50)



Urgent Business permitted by the Local Government Act 1972


Any item of business which the Chairman is of the opinion should be considered at the meeting as a matter of urgency by reason of special circumstances (to be specified in the Minutes).  For a matter to be considered as an urgent item, the following question must be addressed:

“What harm to the public interest would flow from leaving it until the next meeting?” If harm can be demonstrated, then it is open to the Chairman to rule that it be considered as urgent.  Otherwise the matter cannot be considered urgent within the statutory provisions.



Exempt Items


Should the Committee wish to consider a matter as an Exempt Item, the Committee will be invited to pass the following resolution –


“(1)      That the press, public, and officers not required by the Members, the Chief Executive or the Director, to remain during the exempt session, be excluded from the meeting during consideration of the following item of business on the ground that its consideration will involve the disclosure of exempt information as defined in Section 100I of the Local Government Act 1972.”


Also, if appropriate, the following resolution should be passed –


“(2)      That members of the Council who are not members of this Committee be invited to remain.”


Mobile Phones, Pagers And Similar Calling Devices


All persons attending this meeting are requested to turn off these devices in accordance with the Council’s statement concerning disturbance caused by such apparatus.  The Chairman may approve an exception to this request in special circumstances.


Emergency Evacuation Procedure


ON HEARING THE ALARM – (a continuous two tone siren)


Leave the room by the nearest exit door.    Ensure that windows are closed.


Last person out to close the door.


Do Not stop to collect personal belongings.


Do Not use the lifts.


Follow the green and white exit signs and make your way to the assembly point.


Do Not re-enter the building until authorised to do so by the Fire Authority.


Go To Assembly Point D – The Car Park Opposite Main Reception

Agenda Conference


The Chairman, Vice-Chairman and Officers

The agenda conference will be held on Thursday 19th July at 4.00 pm in the Steepholm Room.