Contact:        Heather Sanders

Direct Dial:   01934 634907


Date:              22 January 2013














Dear Sir or Madam


Planning and Regulatory Committee

Wednesday, 30th January 2013, 4.00 pm, New Council Chamber, Town Hall


A meeting of the Committee will take place as indicated above.  The agenda is set out overleaf.  Members are requested to retain the report of the Director of Development and Environment for use at site inspections, where appropriate.



Yours faithfully





Head of Legal and Democratic Services





To:       Members of the Committee




Ian Porter (Chairman), Bob Cook (Vice-Chairman), Bob Bateman, Peter Bryant, Andy Cole, Jill Iles, David Jolley, Alan McMurray, David Pasley, Robert Payne, Marcia Pepperall, Terry Porter, David Shopland, Clive Webb



This document and associated papers can be made available in a different format on request.




1                    Public Speaking at Planning Committee (Standing Order 17 & 17A)

To receive and hear any person who wishes to address the Committee.  The Chairman will select the order of the matters to be heard.  Each speaker will be limited to a period of five minutes for public participation on non-planning matters (up to a maximum of 30 minutes) and three minutes for the applicant/supporters and three minutes for objectors on a planning application (up to a maximum of 30 minutes).


If there is more than one person wishing to object to an application, the Chairman will invite those persons to agree a spokesperson among themselves.  In default of agreement the Chairman may select one person to speak.


2                    Apologies for Absence and Notification of Substitutes

3                    Declaration of Disclosable Pecuniary Interest (Standing Order 37)

A Member must declare any disclosable pecuniary interest where it relates to any matter being considered at the meeting. A declaration of a disclosable pecuniary interest should indicate the interest and the agenda item to which it relates. A Member is not permitted to participate in this agenda item by law and should immediately leave the meeting before the start of any debate.


If the Member leaves the Chamber in respect of a declaration, he or she should ensure that the Chairman is aware of this before he or she leaves to enable their exit from the meeting to be recorded in the minutes in accordance with Standing Order 37.


4                    Minutes

4.1             Planning and Regulatory Committee 5 December 2012, to approve as a correct record (page 5)


4.2             Public Rights of Way Sub-Committee  6 November 2012, for noting (page 13)


5                    Matters referred by Council, the Executive, other Committees and Panels (if any)

References from the Area Committees are included under items 6.1 and 6.2  below.

6                    Reports of the Director of Development and Environment

6.1             Planning Application No. 12/P/1053/F - Sub-division of existing properties to form 19 no. self-contained flats comprising 13 no. 2 bed and 6 no. 1 bed units. Erection of 6 no. additional new dwellings to rear comprising 2 no. 2 bed and 3 no. 3 bed dwellings at 85-91 Bristol Road Lower (Reference from South Area Committee 20 September 2012) (page 17)


6.2             Planning Application No. 12/P/2068/F Creation of new car parking to provide 173 spaces related to the existing GE operation with associated bunding and landscaping at GE Oil and Gas, High Street, Nailsea (References from North Area Committee and Central Area Committee 17 January 2013) (page 40)


6.3             2nd Quarter Development Management 2012/13 (page 64)





Urgent Business permitted by the Local Government Act 1972


Any item of business which the Chairman is of the opinion should be considered at the meeting as a matter of urgency by reason of special circumstances (to be specified in the Minutes).  For a matter to be considered as an urgent item, the following question must be addressed: “What harm to the public interest would flow from leaving it until the next meeting?” If harm can be demonstrated, then it is open to the Chairman to rule that it be considered as urgent.  Otherwise the matter cannot be considered urgent within the statutory provisions.



Exempt Items


Should the Committee wish to consider a matter as an Exempt Item, the Committee will be invited to pass the following resolution –


“(1)      That the press, public, and officers not required by the Members, the Chief Executive or the Director, to remain during the exempt session, be excluded from the meeting during consideration of the following item of business on the ground that its consideration will involve the disclosure of exempt information as defined in Section 100I of the Local Government Act 1972.”


Also, if appropriate, the following resolution should be passed –


“(2)      That members of the Council who are not members of this Committee be invited to remain.”


Mobile phones, pagers and similar calling devices


All persons attending this meeting are requested to turn off these devices in accordance with the Council’s statement concerning disturbance caused by such apparatus.  The Chairman may approve an exception to this request in special circumstances.


Emergency Evacuation Procedure


ON HEARING THE ALARM – (a continuous two tone siren)


Leave the room by the nearest exit door.    Ensure that windows are closed.


Last person out to close the door.


Do Not stop to collect personal belongings.


Do Not use the lifts.


Follow the green and white exit signs and make your way to the assembly point.


Do Not re-enter the building until authorised to do so by the Fire Authority.


Go to Assembly Point C – Outside the offices formerly occupied by Stephen & Co



Agenda Conference


The Chairman, Vice-Chairman and Officers

The agenda conference will be held at 3pm on Thursday 24 January in the Steepholm Room.