Contact:        Heather Sanders

Direct Dial:   01934 634907


Date:              3rd January 2017














Dear Sir or Madam


Planning & Regulatory Committee

Wednesday, 11th January 2017, 2.30 pm, New Council Chamber, Town Hall


A meeting of the Committee will take place as indicated above.  The agenda is set out overleaf. 



Yours faithfully





Head of Legal and Democratic Services





To:       Members of the Committee




Peter Crew (Chairman), Jill Iles (Vice-Chairman), Elfan Ap Rees, Felicity Baker, Jan Barber, Chris Blades, Mary Blatchford, Peter Bryant, Mark Canniford, Charles Cave, Robert Cleland, Andy Cole, John Crockford-Hawley, Bob Garner, David Hitchins, Reyna Knight, Tom Leimdorfer, John Ley-Morgan, Richard Nightingale, David Pasley, Dawn Payne, Terry Porter, David Shopland, Richard Tucker, Liz Wells



This document and associated papers can be made available in a different format on request




1                    Public Speaking at Planning Committee(s)(Standing Order 17 & 17A)

To receive and hear any person who wishes to address the Committee.  The Chairman will select the order of the matters to be heard.  Each speaker will be limited to a period of five minutes for public participation on non-planning matters (up to a maximum of 30 minutes) and three minutes for the applicant/supporters and three minutes for objectors on a planning application (up to a maximum of 30 minutes).


If there is more than one person wishing to object to an application, the Chairman will invite those persons to agree a spokesperson among themselves.  In default of agreement the Chairman may select one person to speak.


Requests to speak must be submitted in writing to the Head of Legal and Democratic Services, or to the officer mentioned at the top of this agenda letter, by noon on the day before the meeting and the request must detail the subject matter of the address.


2                    Apologies for Absence and Notification of Substitutes

3                    Declaration of Disclosable Pecuniary Interest (Standing Order 37)

A Member must declare any disclosable pecuniary interest where it relates to any matter being considered at the meeting. A declaration of a disclosable pecuniary interest should indicate the interest and the agenda item to which it relates. A Member is not permitted to participate in this agenda item by law and should immediately leave the meeting before the start of any debate.


If the Member leaves the Chamber in respect of a declaration, he or she should ensure that the Chairman is aware of this before he or she leaves to enable their exit from the meeting to be recorded in the minutes in accordance with Standing Order 37.


4                    Minutes

4.1             Committee Meeting 14 December 2016 - to approve as a correct record


4.2             Public Rights of Way Sub-Committee 29 March 2016 – for noting


4.3             North Somerset Local Access Forum 05 July 2016 – for noting


5                    Matters referred by Council, the Executive, other Committees and Panels (if any)

6          Planning Application No. 15/P/2828/O Outline application for the erection of up to 50 residential dwellings (including up to 30% affordable housing), structural planting and landscaping, informal public open space, surface water attenuation, vehicular access point from Wrington Lane and associated ancillary works. All matters reserved with the exception of the main site access point at land off Wrington Lane, Congresbury

Section 1 report of the Director of Development & Environment (attached)


7          Planning Application No. 16/P/2051/O Outline planning permission for the erection of 3no. dwellings with new access onto Churchill Green.  Matters of appearance, landscaping layout and scale reserved for subsequent approval at land to north west of Lyncombe Farm, Churchill Green, Churchill

            Section 2 report of the Director of Development and Environment


8          Planning Appeals     

Section 3 report of the Director of Development and Environment


9          Urgent Business permitted by the Local Government Act 1972

Any item of business which the Chairman is of the opinion should be considered at the meeting as a matter of urgency by reason of special circumstances (to be specified in the Minutes).  For a matter to be considered as an urgent item, the following question must be addressed: “What harm to the public interest would flow from leaving it until the next meeting?” If harm can be demonstrated, then it is open to the Chairman to rule that it be considered as urgent.  Otherwise the matter cannot be considered urgent within the statutory provisions.




Exempt Items

Should the Committee wish to consider a matter as an Exempt Item, the Committee will be invited to pass the following resolution –


“(1)      That the press, public, and officers not required by the Members, the Chief Executive or the Director, to remain during the exempt session, be excluded from the meeting during consideration of the following item of business on the ground that its consideration will involve the disclosure of exempt information as defined in Section 100I of the Local Government Act 1972.”


Also, if appropriate, the following resolution should be passed –


“(2)      That members of the Council who are not members of this Committee be invited to remain.”


Mobile phones, PDAs and other mobile devices

All persons attending the meeting are requested to ensure that these devices are switched to silent mode. The chairman may approve an exception to this request in special circumstances.


Filming and Recording of Meetings

The proceedings of this meeting may be recorded for broadcasting purposes.

Anyone wishing to film part or all of the proceedings may do so unless the press and public are excluded for that part of the meeting or there is good reason not to do so, as directed by the Chairman. Any filming must be done as unobtrusively as possible from a single fixed position without the use of any additional lighting, focusing only on those actively participating in the meeting and having regard to the wishes of any members of the public present who may not wish to be filmed. As a matter of courtesy, anyone wishing to film proceedings is asked to advise the Chairman or the Head of Legal and Democratic Service’s representative before the start of the meeting so that all those present may be made aware that it is happening.


Members of the public may also use Facebook and Twitter or other forms of social media to report on proceedings at this meeting.


Emergency Evacuation Procedure


ON HEARING THE ALARM – (a continuous two tone siren)

Leave the room by the nearest exit door.    Ensure that windows are closed.

Last person out to close the door.


Do Not stop to collect personal belongings.


Do Not use the lifts.


Follow the green and white exit signs and make your way to the assembly point.


Do Not re-enter the building until authorised to do so by the Fire Authority.


Go to Assembly Point C – Outside the offices formerly occupied by Stephen & Co