Contact:        Sue Efford

Direct Dial:   01275 884244


Date:              11 February 2019





To all Members of the Council









Dear Sir or Madam


Summons to attend the Council Meeting –

Tuesday 19 February 2019


You are requested to attend the Meeting of the North Somerset District Council to be held at 6.00 pm on Tuesday 19 February 2019 at the Town Hall, Weston-super-Mare. The agenda is set out below.


Yours faithfully





Head of Legal and Democratic Services





On the entrance of the Chairman, the Council will be requested to stand.


This document and associated papers may be made available in a different format on request.







1          Public Participation, petitions, and deputations (Standing Orders 2(vi) and 17)


            The Council will hear any person who wishes to address it in accordance with the      Standing Orders. The Chairman will select the order of the matters to be heard.   Each person will be limited to a period of five minutes for public participation and            deputations and three minutes for petitions.  This section of the meeting must not       exceed 30 minutes and discussion must not refer to a current planning application.  

            The Council will also receive questions from the public and provide answers thereto, subject to the Chairman being satisfied that the questions are relevant to        the business of the meeting. 


2          Apologies for absence


3          Petitions to be presented by Members (Standing Order No. 16)


These have to be received by the Head of Legal and Democratic Services by 12.00 noon on the day of the meeting.


4          Declaration of Disclosable Pecuniary Interest (Standing Order 37)


A Member must declare any disclosable pecuniary interest where it relates to any matter being considered at the meeting. A declaration of a disclosable pecuniary interest should indicate the interest and the agenda item to which it relates. A Member is not permitted to participate in this agenda item by law and should immediately leave the meeting before the start of any debate.


If the Member leaves the Chamber in respect of a declaration, he or she should ensure that the Chairman is aware of this before he or she leaves to enable their exit from the meeting to be recorded in the minutes in accordance with Standing Order 37.


5          Minutes

            8 January 2019, to approve as a correct record (attached)


6          Motions by Members (Standing Order No. 14)


(1)       Climate Emergency Motion (Councillor Tom Leimdorfer and Councillor Mike Bell)


This council recognises:

1. The challenge and threat of climate change to residents and global community.

2. That to keep global warming below 1.5°C we must operate within a global carbon

budget. In order to reduce the chance of runaway Global Warming and limit the effects of Climate Breakdown, we need to reduce our CO2eq (carbon equivalent) emissions from their current average of 6.5 tonnes per person per year to less than 2 tonnes as soon as possible.

3. Individuals cannot be expected to make this reduction on their own. Society needs to change its laws, taxation and infrastructure, to make low carbon living easier.

4. North Somerset Council has already shown foresight and leadership when it comes to addressing the issue of climate change, having reduced CO2 emissions by 28.5% between 2005 - 2015 and setting a target to reduce greenhouse gas emissions from the equivalent of 5.8 tonnes per person, to 2.9 tonnes per person by 2035. (1)

5. Unfortunately, current plans and actions are not enough. The world is on track to

overshoot the Paris Agreement's 1.5°C limit before 2050 (2). The IPCC’s Special Report on Global Warming (3) describes the enormous harm that a 2°C rise is likely to cause compared to a 1.5°C rise, and told us that limiting Global Warming to 1.5°C may still be possible with ambitious action from national and sub-national authorities, civil society, the private sector and local communities.

6. Councils around the UK and the world are responding by declaring a ‘Climate Emergency’ and committing resources to address this emergency. (4)


This council will:

1. Declare that it recognises a ‘Climate Emergency’.

2. Take active steps to make North Somerset carbon neutral by 2030, taking into account both production and consumption emissions. (5)

3. Call on Westminster to provide the powers and resources to make the 2030 target possible.

4. Set up a cross-party Working Group to bring forward proposals and work with partners across the region to deliver this new goal through all relevant strategies and plans.

5. Report to Full Council every six months with the actions the Council will take to

address this emergency.”








7          Matters referred from previous meeting




8          Chairman’s announcements


9          Leader’s announcements


10        Chief Executive’s announcements


11        Forward Plan dated 31 January 2019



12        Reports of the Policy/Overview and Scrutiny Panels




13        Question Time (Standing Order No. 18)


Questions must relate to issues relevant to the work of the Executive. Question Time will normally last for 20 minutes.


Members are requested to supply the Democratic Services Officer with a note of each question at, or just after, the meeting. A summary note of each question will be included in an appendix to the minutes.


14        Report and matters referred from the Executive, 5 February 2019


The agenda item number mentioned in the heading of the individual extract refers to the agenda of the relevant Executive meeting. All Members have been supplied with the agenda papers and are commended to review them prior to the Council meeting. 


            (1)  EXE 66 Treasury Management Strategy 2019/20 (draft minute extract attached)


(2)  EXE 67 Capital Budget 2019/20 and Medium Term Capital Strategy (draft minute extract attached)


(3)  EXE 68 Medium Term Financial Plan (MTFP) Update and Revenue Budget 2019/20 (draft minute extract attached)

         Note: The published Equality Impact Assessments (EIAs) that underpin the 2019/20 budget savings plans can be found at Appendix 3 to the Executive report. Councillors are asked to familiarise themselves with the EIAs in advance of the meeting.


Note for Councillors:

Council is requested to consider item 14 (3) above together with the following report (item 15) which contains the Council Tax charges for the Council and the precepting authorities for 2019/20.


If changes are approved to the recommendations from the Executive, alterations to the recommended Council Tax resolution as contained within the following report might be required.  In this case Council will be requested to adjourn for one hour to enable the figures in the Council Tax resolution report to be recalculated and re-circulated.


15        Revenue Budget Update and Council Tax Setting 2019/20

Report of Councillor Ashton (urgent item, to follow)




16        Reports and matters referred from the Policy/Overview and Scrutiny Panels other than those dealt with elsewhere on this agenda





17        Reports and matters referred from the other Committees other than those      dealt with elsewhere on this agenda




18        Reports on joint arrangements and external organisations and questions relating thereto


            (1)       Avon Fire Authority

            Oral report


            (2)       West of England Joint Scrutiny Committee

            The Joint Scrutiny Committee has not met since the previous report to Council


            (3)       Severnside Sirens Trust

                        Councillor Knight to present the report from the Trust (attached)


19        MetroWest Phase 1 Progress on the Submission of Development Consent Order Application and Associated Approvals

            Report of Councillor Ashton, Councillor Ap Rees and Councillor Pasley (attached)


20        Urgent business permitted by the Local Government Act 1972 (if any)


For a matter to be considered as an urgent item, the following question must be addressed: “What harm to the public interest would flow from leaving it until the next meeting?” If harm can be demonstrated, then it is open to the Chairman to rule that it be considered as urgent. Otherwise the matter cannot be considered urgent within the statutory provisions.




Exempt items


In the event that the Council wishes to consider an item in exempt session, the following resolution should be passed:


“That the press and public be excluded from the meeting during consideration of the following items of business on the ground that their consideration will involve the disclosure of exempt information as defined in Section 100I of the Local Government Act 1972.”


Mobile phones, PDAs and other mobile devices


All persons attending the meeting are requested to ensure that these devices are switched to silent mode. The chairman may approve an exception to this request in special circumstances.

Filming and Recording of Meetings

The proceedings of this meeting may be recorded for broadcasting purposes.

Anyone wishing to film part or all of the proceedings may do so unless the press and public are excluded for that part of the meeting or there is good reason not to do so, as directed by the Chairman. Any filming must be done as unobtrusively as possible from a single fixed position without the use of any additional lighting, focusing only on those actively participating in the meeting and having regard to the wishes of any members of the public present who may not wish to be filmed. As a matter of courtesy, anyone wishing to film proceedings is asked to advise the Chairman or Head of Legal and Democratic Service’s representative before the start of the meeting so that all those present may be made aware that it is happening.


Members of the public may also use Facebook and Twitter or other forms of social media to report on proceedings at this meeting.


Emergency Evacuation Procedure


On hearing the alarm – (a continuous two tone siren)


Leave the room by the nearest exit door.  Ensure that windows are closed.

Last person out to close the door.


Do not stop to collect personal belongings.

Do not use the lifts.

Follow the green and white exit signs and make your way to the assembly point.

Do not re-enter the building until authorised to do so by the Fire Authority.


Go to Assembly Point C – Outside the offices formerly occupied by Stephen & Co