The Executive

Start Wednesday, 5 February 2020, 2.30pm
Location New Council Chamber, Town Hall
Contact: Sue Efford
Direct Dial: 01275 884244
Date: 28 January 2020

The Executive
05 February 2020, 14:30, New Council Chamber, Town Hall

Members of the Executive


Donald Davies (Chairman), Mike Bell (Vice Chairman),Mark Canniford, Ashley Cartman, Caritas Charles, Catherine Gibbons, Bridget Petty, James Tonkin


Exempt items

Should the Executive wish to consider a matter as an Exempt Item, the following resolution should be passed -

“(1) That the press, public, and officers not required by the Members, the Chief Executive or the Director, to remain during the exempt session, be excluded from the meeting during consideration of the following item of business on the ground that its consideration will involve the disclosure of exempt information as defined in Section 100I of the Local Government Act 1972.”

Also, if appropriate, the following resolution should be passed –

“(2) That members of the Council who are not members of the Executive be invited to remain.”

Mobile phones and other mobile devices

All persons attending the meeting are requested to ensure that these devices are switched to silent mode. The chairman may approve an exception to this request in special circumstances.

Filming and recording of meetings

The proceedings of this meeting may be recorded for broadcasting purposes.

Anyone wishing to film part or all of the proceedings may do so unless the press and public are excluded for that part of the meeting or there is good reason not to do so, as directed by the Chairman. Any filming must be done as unobtrusively as possible from a single fixed position without the use of any additional lighting, focusing only on those actively participating in the meeting and having regard to the wishes of any members of the public present who may not wish to be filmed. As a matter of courtesy, anyone wishing to film proceedings is asked to advise the Chairman or Head of Legal and Democratic Service’s representative before the start of the meeting so that all those present may be made aware that it is happening.

Members of the public may also use Facebook and Twitter or other forms of social media to report on proceedings at this meeting.

Emergency evacuation procedure

On hearing the alarm – (a continuous two tone siren)

Leave the room by the nearest exit door. Ensure that windows are closed.
Last person out to close the door.

Do not stop to collect personal belongings.
Do not use the lifts.
Follow the green and white exit signs and make your way to the assembly point.
Do not re-enter the building until authorised to do so by the Fire Authority.

Go to Assembly Point C – Outside the Central Chambers building.

Agenda Items

  1. Addresses by members of the public (ESO 6)
    The Executive will hear up to four people, at the discretion of the Chairman, each of whom must be a resident or a business ratepayer or an elector, who wish to address it in accordance with the Executive Standing Orders, on matters that affect the area or its residents and over which the Executive has powers and duties. The Chairman will select the order of the matters to be heard. Each person will be limited to a period of three minutes and this part of the meeting must not exceed fifteen minutes.

    Requests to speak must be submitted in writing to the Head of Legal and Democratic Services, or the officer mentioned at top of this agenda letter, by noon on the working day before the meeting and the request must detail the subject matter of the address.

  2. Apologies for absence

  3. Declaration of disclosable pecuniary interest (Standing Order 37)
    A Member must declare any disclosable pecuniary interest where it relates to any matter being considered at the meeting. A declaration of a disclosable pecuniary interest should indicate the interest and the agenda item to which it relates. A Member is not permitted to participate in this agenda item by law and should immediately leave the meeting before the start of any debate.

    If the Member leaves the Chamber in respect of a declaration, he or she should ensure that the Chairman is aware of this before he or she leaves to enable their exit from the meeting to be recorded in the minutes in accordance with Standing Order 37.

  4. Minutes
    7 January 2020, to approve as a correct record (attached)

  5. Non-Executive Councillors’ Addresses
    Non-Executive Councillors wishing to address the Executive are required to notify the contact officer mentioned at the top of this summons letter by noon on the day before the meeting. A total of fifteen minutes will be allocated to hear all addresses.

  6. Matters referred to the Executive and not dealt with elsewhere on this agenda

  7. West of England Sub-Region: items not dealt with elsewhere on this agenda

  8. Forward Plan dated 31 January 2020
    (to follow)

  9. Birnbeck Pier and Associated Land, Proposed Way Forward Following Issuing of Repairs Notice
    Report of Councillor Davies (attached)

  10. Provision of Sexual Health Services, Smoking Cessation and Health Checks by GP Practices in North Somerset
    Report of Councillor Bell (attached)

  11. Locking Parklands GP Surgery
    Report of Councillor Cartman (attached)

  12. Fees and Charges 2020/21
    Report of the Interim Director of Finance (attached)

  13. Adoption of the West of England Joint Local Transport Plan 4 (JLTP4)
    Report of Councillor Tonkin (attached)

  14. Treasury Management Strategy 2020/21
    Report of Councillor Cartman (attached)

  15. Capital Strategy 2020-25 and Capital Budget 2020-21
    Report of Councillor Cartman (attached)

  16. Medium Term Financial Plan (MTFP) Update and Revenue Budget 2020/21
    Report of Councillor Cartman (attached)

  17. Major Projects, Property and Asset Management Structure
    Report of Councillor Cartman (attached)

  18. Chestnut Park Primary School - Increase to Budgeted Value and Contract Value Decision
    Report of Councillor Cartman (urgent item – to follow)

  19. Report from Policy and Scrutiny

  20. Oral reports of Executive Councillors
    Executive Councillors might report orally on matters in progress. Such reports will be for information only and no material decisions can be made arising from them.

  21. Urgent business permitted by the Local Government Act 1972 (if any)
    For a matter to be considered as an urgent item, the following question must be addressed: “What harm to the public interest would flow from leaving it until the next meeting?” If harm can be demonstrated, then it is open to the Chairman to rule that it be considered as urgent. Otherwise the matter cannot be considered urgent within the statutory provisions.