The Council

Start Tuesday, 10 November 2020, 6.00pm
Location Virtual Meeting
Contact: Sue Efford
Direct Dial: 01275 884244
Date: 02 November 2020

To all Members of the Council
** Virtual Meeting

Summons to attend the Council Meeting – Tuesday 10 November 2020 at 6.00pm - Virtual meeting by Teams

You are requested to attend the Meeting of the North Somerset District Council to be held at 6.00 pm on Tuesday 10 November 2020. Councillors will be sent a Teams Meeting invitation to place the meeting in their Calendar and can then access the meeting from the link in that calendar item.

Please Note that any member of the press and public may listen-in to proceedings at this ‘virtual’ meeting via the weblink below –

Exempt items

Should the Council wish to consider a matter as an Exempt Item, the following resolution should be passed -

“(1) That the press, public, and officers not required by the Members, the Chief Executive or the Director, to remain during the exempt session, be excluded from the meeting during consideration of the following item of business on the ground that its consideration will involve the disclosure of exempt information as defined in Section 100I of the Local Government Act 1972.”

Mobile phones and other mobile devices

All persons attending the meeting are requested to ensure that these devices are switched to silent mode. The chairman may approve an exception to this request in special circumstances.

Filming and recording of meetings

The proceedings of this meeting may be recorded for broadcasting purposes.

Anyone wishing to film part or all of the proceedings may do so unless the press and public are excluded for that part of the meeting or there is good reason not to do so, as directed by the Chairman.

Members of the public may also use Facebook and Twitter or other forms of social media to report on proceedings at this meeting.

Agenda Items

  1. Public Participation, petitions, and deputations (Standing Orders 2(vi) and 17, as amended by new Standing Order 5A)
    The Council will receive written statements from any person who wishes to make a submission in accordance with the above Standing Orders. The Chairman will select the order of the submissions. Each submission must comply with the usual time limits of five minutes for public participation and deputations and three minutes for petitions. This section of the meeting must not exceed 30 minutes and matters must not refer to a current planning application.

    The Council will also receive questions from the public and provide answers thereto, subject to the Chairman being satisfied that the questions are relevant to the business of the meeting.

    Requests and full statements must be submitted in writing to the Head of Legal and Democratic Services, or to the officer mentioned at the top of this agenda letter, by noon on the day before the meeting and the request must detail the subject matter of the address. Statements received will be published on the Meetings App and on the Council website in advance of the meeting.

  2. Apologies for absence

  3. Petitions to be presented by Members (Standing Order No. 16)
    As this is a virtual meeting, members are asked to provide petitions to the Head of Legal and Democratic Services by 12.00 noon on the day before the meeting. Details of any petition received will be published on the Meetings App and on the Council website in advance of the meeting.

  4. Declaration of disclosable pecuniary interest (Standing Order 37)
    A Member must declare any disclosable pecuniary interest where it relates to any matter being considered at the meeting. A declaration of a disclosable pecuniary interest should indicate the interest and the agenda item to which it relates. A Member is not permitted to participate in this agenda item by law and should immediately leave the meeting before the start of any debate.

    If the Member leaves the meeting in respect of a declaration, he or she should ensure that the Chairman is aware of this before he or she leaves to enable their exit from the meeting to be recorded in the minutes in accordance with Standing Order 37.

  5. Minutes
    (1) 22 September 2020, to approve as a correct record (attached)
    (2) Exempt Minutes, 22 September 2020, to approve as a correct record (attached)

  6. Motions by Members (Standing Order No. 14)
    (1) The Nature Emergency
    Councillor Payne and Councillor McQuillan (attached)

  7. Matters referred from previous meeting

  8. Chairman’s announcements

  9. Leader’s announcements

  10. Chief Executive’s announcements

  11. Forward Plan dated 2 November 2020

  12. Policy and Scrutiny Panel Report

  13. Corporate Parenting Responsibilities
    Report of Councillor Gibbons (attached)

  14. Question Time (Standing Order No. 18)
    Questions must relate to issues relevant to the work of the Executive. Question Time will normally last for 20 minutes.

    As this is a virtual meeting the Chairman and the Leader of the Council have requested that members supply the Democratic Services Officer with full details of the question they wish to ask by no later than 12 noon the day before the meeting. All questions received will be published on the Meetings App and on the Council website in advance of the meeting. A summary note of each question will be included in an appendix to the minutes in the usual way.

  15. Report and matters referred from the Executive, 21 October 2020

  16. Reports and matters referred from the Policy/Overview and Scrutiny Panels other than those dealt with elsewhere on this agenda

  17. Reports and matters referred from the other Committees other than those dealt with elsewhere on this agenda

  18. Reports on joint arrangements and external organisations and questions relating thereto
    (1) Avon Fire Authority
    Report from Councillor Payne (attached)

    (2) Avon and Somerset Police and Crime Panel
    Report from Councillor Westwood (attached)

    (3) West of England Joint Scrutiny Committee
    Report from Councillor James (attached)

  19. MetroWest Phase 1 Update – Programme and Procurement
    Report of Councillor Tonkin (attached)

  20. Constitution Changes to Delegations
    Report of the Head of Legal and Democratic Services (attached)

  21. Draft Municipal Calendar 2021-22
    Report of the Head of Legal and Democratic Services (attached)

  22. Urgent business permitted by the Local Government Act 1972 (if any)
    For a matter to be considered as an urgent item, the following question must be addressed: “What harm to the public interest would flow from leaving it until the next meeting?” If harm can be demonstrated, then it is open to the Chairman to rule that it be considered as urgent. Otherwise the matter cannot be considered urgent within the statutory provisions.