Contact: Michele Chesterman
Direct Dial: 01275 888097
Date: 10 December 2019
Dear Sir or Madam
Planning and Regulatory Committee
Wednesday, 18 December 2019, 2.30pm, New Council Chamber, Town Hall
A meeting of
the Planning and Regulatory Committee will take place as indicated above. The agenda is set out overleaf.
Head of Legal and Democratic Services
To: Members of
the Planning and Regulatory Committee
Andy Cole (Chairman),
John Ley-Morgan (Vice Chairman),
Peter Bryant,John Crockford-Hawley,Ruth Jacobs,Terry Porter,David Shopland,James Tonkin,Ashley Cartman,Caroline Cherry,Patrick Keating,Robert Payne,Stuart Treadaway,Mike Bird,Mark Crosby (substitute for Steve Bridger),Sandra Hearne,Steve Hogg,Mike Solomon,Gill Bute,Peter Crew,Ann Harley,David Hitchins,Ciaran Cronnelly,Stuart McQuillan,Bridget Petty,Richard Westwood,Catherine Gibbons
This document and associated papers can be made available in a different format on request.
||Public speaking at planning committees (Standing Order 17 & 17A))
||To receive and hear any person who wishes to address the Committee. The Chairman will select the order of the matters to be heard. Each speaker will be limited to a period of five minutes for public participation on non-planning matters (up to a maximum of 30 minutes) and three minutes for the applicant/supporters and three minutes for objectors on a planning application (up to a maximum of 30 minutes).
If there is more than one person wishing to object to an application, the Chairman will invite those persons to agree a spokesperson among themselves. In default of agreement the Chairman may select one person to speak.
Requests to speak must be submitted in writing to the Head of Legal and Democratic Services, or to the officer mentioned at the top of this agenda letter, by noon on the day before the meeting and the request must detail the subject matter of the address.
||Apologies for absence and notification of substitutes
||Declaration of disclosable pecuniary interest (Standing Order 37)
||A Member must declare any disclosable pecuniary interest where it relates to any matter being considered at the meeting. A declaration of a disclosable pecuniary interest should indicate the interest and the agenda item to which it relates. A Member is not permitted to participate in this agenda item by law and should immediately leave the meeting before the start of any debate.
If the Member leaves the Chamber in respect of a declaration, he or she should ensure that the Chairman is aware of this before he or she leaves to enable their exit from the meeting to be recorded in the minutes in accordance with Standing Order 37.
||Minutes 20 November 2019
||To approve as a correct record
||Matters referred by Council, the Executive, other committees etc.
||Agenda item 8 refers
||Planning Application No. 19/P/2443/FUH Retention of front and rear dormers at 14 Denny View, Portishead
||Section 2 report of the Director of Development and Environment
||Section 3 report of the Director of Development and Environment
||Meeting Times 2020/21
||At its meeting on 12 November 2019 Council approved the draft municipal calendar for 2020/21 but in doing so invited individual committees and panels to determine the time their meetings would start. Meetings of this Committee are currently scheduled to start at 2.30pm on the draft dates for 2020/21 set out below:
20 May 2020, 17 June 2020, 15 July 2020, 19 August 2020, 16 September 2020, 14 October 2020, 18 November 2020, 16 December 2020, 20 January 2021, 17 February 2021, 17 March 2021, 21 April 2021
The Committee is invited to confirm a preferred starting time for meetings, effective from the start of the 2020/21 Municipal Year.
||Urgent business permitted by the Local Government Act 1972
||Any item of business which the Chairman is of the opinion should be considered at the meeting as a matter of urgency by reason of special circumstances (to be specified in the Minutes).
For a matter to be considered as an urgent item, the following question must be addressed: “What harm to the public interest would flow from leaving it until the next meeting?” If harm can be demonstrated, then it is open to the Chairman to rule that it be considered as urgent. Otherwise the matter cannot be considered urgent within the statutory provisions.
the Planning and Regulatory Committee wish to consider a matter as an Exempt Item, the following resolution should be passed -
“(1) That the press, public, and officers not required by the Members, the Chief Executive or the Director,
to remain during the exempt session, be excluded from the meeting during consideration of the following item of
business on the ground that its consideration will involve the disclosure of exempt information as defined in
Section 100I of the Local Government Act 1972.”
Also, if appropriate, the following resolution
should be passed –
“(2) That members of the Council who are
not members of
the Planning and Regulatory Committee be invited to remain.”
Mobile phones and other mobile devices
All persons attending the meeting are requested to ensure that these devices are switched to silent mode.
The chairman may approve an exception to this request in special circumstances.
Filming and recording of meetings
The proceedings of this meeting may be recorded for broadcasting purposes.
Anyone wishing to film part or all of the proceedings may do so unless the press and public are excluded
for that part of the meeting or there is good reason not to do so, as directed by the Chairman. Any filming
must be done as unobtrusively as possible from a single fixed position without the use of any additional lighting,
focusing only on those actively participating in the meeting and having regard to the wishes of any members of the
public present who may not wish to be filmed. As a matter of courtesy, anyone wishing to film proceedings is asked
to advise the Chairman or Head of Legal and Democratic Service’s representative before the start of the meeting so
that all those present may be made aware that it is happening.
Members of the public may also use Facebook and Twitter or other forms of social media to report on proceedings at this meeting.
Emergency evacuation procedure
On hearing the alarm – (a continuous two tone siren)
Leave the room by the nearest exit door. Ensure that windows are closed.
Last person out to close the door.
Do not stop to collect personal belongings.
Do not use the lifts.
Follow the green and white exit signs and make your way to the assembly point.
Do not re-enter the building until authorised to do so by the Fire Authority.
Go to Assembly Point C – Outside the Central Chambers building.