Planning and Regulatory Committee

Start Monday, 10 February 2020, 6.00pm
Location New Council Chamber, Town Hall
Contact:    Sue Efford
Direct Dial:  01275 884244
Date:     29 January 2020


Andy Cole (Chairman), John Ley-Morgan (Vice-Chairman), Mike Bird, Steve Bridger, Gill Bute, Peter Bryant, Caroline Cherry, Peter Crew, John Crockford-Hawley, Ciaran Cronnelly, Paul Gardner, Catherine Gibbons, Ann Harley, Sandra Hearne, David Hitchins, Steve Hogg, Patrick Keating, Ruth Jacobs, Stuart McQuillan, Robert Payne, Bridget Petty, Terry Porter, David Shopland, Tim Snaden, Mike Solomon, Stuart Treadaway (substitute for Ashley Cartman), Richard Westwood


Exempt Items

Should the Committee wish to consider a matter as an Exempt Item, the following resolution should be passed -

“(1) That the press, public, and officers not required by the Members, the Chief Executive or the Director, to remain during the exempt session, be excluded from the meeting during consideration of the following item of business on the ground that its consideration will involve the disclosure of exempt information as defined in Section 100I of the Local Government Act 1972.”

Also, if appropriate, the following resolution should be passed –

"(2) That members of the Council who are not members of this Committee be invited to remain."

Mobile phones and other mobile devices

All persons attending the meeting are requested to ensure that these devices are switched to silent mode. The chairman may approve an exception to this request in special circumstances.

Filming and recording of meetings

The proceedings of this meeting may be recorded for broadcasting purposes.

Anyone wishing to film part or all of the proceedings may do so unless the press and public are excluded for that part of the meeting or there is good reason not to do so, as directed by the Chairman. Any filming must be done as unobtrusively as possible from a single fixed position without the use of any additional lighting, focusing only on those actively participating in the meeting and having regard to the wishes of any members of the public present who may not wish to be filmed. As a matter of courtesy, anyone wishing to film proceedings is asked to advise the Chairman or Head of Legal and Democratic Service’s representative before the start of the meeting so that all those present may be made aware that it is happening.

Members of the public may also use Facebook and Twitter or other forms of social media to report on proceedings at this meeting.

Emergency evacuation procedure

On hearing the alarm – (a continuous two tone siren)

Leave the room by the nearest exit door. Ensure that windows are closed.
Last person out to close the door.

Do not stop to collect personal belongings.
Do not use the lifts.
Follow the green and white exit signs and make your way to the assembly point.
Do not re-enter the building until authorised to do so by the Fire Authority.

Go to Assembly Point C – Outside the Central Chambers building.

Agenda Items

  1. Public speaking at planning committees (Standing Order 17 & 17A)
    This is a special meeting of the committee and as such there will be no public participation under Standing Order 17.

    Standing Order 17A (public speaking about applications for planning permission) provides for one person to speak in support of an application and one to speak against, and limits each speaker to three minutes.

    Please be advised that for this special meeting the Chairman has indicated that he will move to suspend Standing Order 17A to allow for ten speakers to address the committee in support of the application and ten speakers against, with each speaker limited to three minutes.

    Requests to speak must be submitted in writing to the Head of Legal and Democratic Services, or to the officer mentioned at the top of this agenda letter, by noon on the day before the meeting and the request must detail the subject matter of the address.

  2. Apologies for absence and notification of substitutes

  3. Declaration of disclosable pecuniary interest (Standing Order 37)
    A Member must declare any disclosable pecuniary interest where it relates to any matter being considered at the meeting. A declaration of a disclosable pecuniary interest should indicate the interest and the agenda item to which it relates. A Member is not permitted to participate in this agenda item by law and should immediately leave the meeting before the start of any debate.

    If the Member leaves the Chamber in respect of a declaration, he or she should ensure that the Chairman is aware of this before he or she leaves to enable their exit from the meeting to be recorded in the minutes in accordance with Standing Order 37.

  4. Planning Application No. 18/P/5118/OUT - Outline planning application for the development of Bristol Airport
    Section 1 report of the Director of Development and Environment (attached)